Admin Assistant Various

South West Trades Ltd, a local trades company, is seeking a motivated and detail-oriented Admin Assistant to join our team. The ideal candidate will play a key role in supporting the day-to-day operations of the business, ensuring efficient office management and assisting with both administrative and financial tasks.

Roles and Responsibilities
– Update job records for tasks charged hourly, rather than by quote
– Review and process employee timesheets to ensure accurate payments
– Liaise with the accountant regarding PAYE and other payroll matters
– Respond to client and internal enquiries via phone, email, and in person
– Manage social media accounts, including creating posts, carousels, reels, and stories for Instagram and Facebook
– Maintain accounting records in Sage, ensuring all company card transactions are accurately logged
– Process payments, including drafting and issuing invoices, paying subcontractors, and trade accounts
– Draft new quotes for customers and assist with project documentation
– Schedule and process staff wages on a regular basis
– Update job boards and rota boards for team organisation
– Track and log staff holidays, sick days, and unpaid leave requests
– Order tools, equipment, materials, and uniforms as needed, both online and over the phone
– Onboard new employees, ensuring they receive contracts, uniforms, and PPE
– Monitor and order office equipment when necessary
– Track company vans’ MOT dates and ensure fleet insurance is updated as required
– Maintain a clean and organised office space

Key Skills and Experience
– Strong organisational and multitasking skills
– Proficiency with Sage or similar accounting software
– Experience with Microsoft Office (Word, Excel, Outlook)
– Excellent written and verbal communication skills
– Social media management experience (Instagram, Facebook)
– Ability to draft professional documents, quotes, and invoices
– Knowledge of payroll processes and basic accounting
– Previous experience in an administrative role, preferably within a trades or construction company
– Attention to detail, particularly in data entry and financial tasks
– Ability to work independently and as part of a team
– A full UK driving licence is essential

Desirable Skills
– Experience with PAYE and working with external accountants
– Familiarity with the trades or construction industry
– Knowledge of HR processes and onboarding employees